AI-Powered Record & File Management System
Powered by AI-driven search, automated classification, and compliance intelligence — trusted by Government departments across India.
Fun Facts
The Numbers tell Our Story
Far and wide, we're known for our dedication to governance, risk compliance.
100%
GIGW Compliant
8.0
Core Modules
24x7
Secure Hosting
100%
Uptime SLA
Built specifically for Indian Government Workflows
Core Platform Features
AI Dashboard & Smart User Cockpit
A personalized, AI-assisted workspace for every government employee.
- AI-Generated Priority Tasks
- Smart File Watchlist (predicts files needing attention)
- Pending Receipts with auto-classification
- AI-based reminders for deadlines & retention
- Behavior-based quick navigation
My Drive (Department File Repository)
A structured digital storage for all files, folders & departmental documents.
"Upload any PDF, DOC, or scanned file — the system will instantly make it searchable and ready for AI summarization."
- Create folders and subfolders
- Upload files instantly
- Grid + list view
- OCR-enabled processing
- AI Summaries of uploaded files
- AI-generated Reports from multiple files
- Maintain version history & file metadata
Intelligent Search (Gov-grade Deep Search)
Search across all documents uploaded by the department.
"Find a government order from 2016 or a circular hidden in a 200-page PDF — in seconds."
- Keyword search inside PDFs
- AI-highlighted text snippets
- Search across attachments, reports & scanned files
- Filter by file type, department folder, user, etc.
AI Assistant for Government Documentation
An interactive chatbot trained on your department’s files.
- Ask questions from your uploaded files
- Generate reports, summaries & notes
- Create RTI draft replies
- Auto-generate audit observations
- Multi-file analysis (Quarterly reports, summaries, comparisons)
- Chat like WhatsApp: "Search my files for the tender notice about water project"
Templates & Auto Documents (Smart Grids)
Create official documents, trackers & reports using pre-built AI-ready templates.
Perfect for: Finance, HRMS attendance, project dashboards, audit registers.
Available Templates:
Expense Tracker
- Auto-calc tax, totals, subtotals
- Secure submission
- Pre-formatted government expense table
Attendance Tracker
- Track Present / Absent / Late
- Auto-update attendance stats
- Monthly attendance calculations
Blank Grid Document
- Build your own MIS sheet
- Add formulas & custom logic
- Department-wise datasets
Challenges in Traditional Office File Handling
- Files scattered across sections with no digital trace
- No audit trail or automated compliance checks
- Delays due to manual file routing
- Difficult to locate old files without a smart search
- Data entry duplication & human errors
- No intelligence for decision support
- Time-consuming audit & inspection preparation
AI automates these tasks — enabling faster decisions, accurate audits, and complete digital transparency.
From Manual to AI-Driven Digital Governance
Before – Manual Process
- Messy physical files stored across almirahs and sections
- Handwritten notes with no centralized visibility
- Manual file movement causing approval delays
- No alerts for pending or overdue files
- Fragmented registers with limited audit traceability
After – AI-Powered System
- AI-organized digital folders with structured classification
- Smart digital notes with centralized file visibility
- Auto-routed approvals based on predefined workflows
- Predictive alerts for pending and overdue files
- Intelligent audit timeline with complete activity history
Key AI Improvements
- AI Repository: Auto-classified, structured digital folders
- AI Search: Search by keywords, phrases, scanned text, or intent
- AI Workflow Routing: Predicts next reviewer & speeds approvals
- AI Backup Monitoring: Ensures redundancy and alerts to anomalies
- AI Audit Trail: Flags unusual activity & ensures compliance
Featured Modules
AI Documents Hub
AI auto-tags documents, extracts metadata, and improves search accuracy.
AI Workflow & Approvals
Intelligent routing, delay prediction, and auto-generated approval summaries.
AI Notes & Annotations
Automatic note suggestions and context-based recommendations.
AI Budget Insights
AI-powered forecasting and expenditure pattern detection.
AI Security & Compliance Logs
Smart anomaly detection, access pattern analysis, and breach alerts.
Smart Multi-Department Access
AI-based segregation, behavior analytics & access monitoring.
Additional Highlights
Why Government Departments Prefer Our AI System
-
Government-Centric AI Design
Trained on administrative formats, departmental workflows & government terminology.
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Complete On-Premise AI
All AI models run locally on your department servers — no data leaves premises.
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Simplified for All Staff
AI assists users automatically — reduces training time & manual effort.
On-Premise AI Security Banner
AI-Enhanced Security Architecture
- AI anomaly detection in access patterns
- Multi-server encrypted backups
- Multi-factor authentication (MFA/SSO)
- AI-based breach prediction
- MeitY Empanelled CSP (government-approved cloud service)
Your data — and your AI models — stay entirely within the department.
AI Benefits for Multiple Government Departments
- Predictive workload distribution (Public Works)
- Smart audit trails (Finance & Accounts)
- High-volume document OCR (Health)
- Automated correspondence sorting (Education)
- Intelligent file movement (Collectorate)
- Real-time performance insights (Urban Development)
Get In Touch
We’re committed to your success.
Move from feeling ill-equipped and anxious about imminent catastrophe to outsmarting the bad actors and protecting your organization with confidence.
Get In Touch Now
Digitize and Automate Your Office With AI
A secure, audit-ready, and AI-enabled solution for every Government department.
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An end-to-end e-Office platform for Indian Government departments — built to meet CSMOP standards and fully aligned with DPDP and Public Records Act compliance.